don’t forget to archive me.

What’s your business party trick? Here’s one that will save your time & your sanity.

According to Hubspot: Inbox zero is the process of labeling, triaging, and organizing your email inbox with a system that allows you to reach and maintain zero unread emails awaiting reply in your inbox.

So you’re telling me that one has to spend a bunch of time making folders and creating more tags, in order to move messages (that need action further) out of view? Ok, nope.

Forget that mess above and hang with me. 

My method:

Email comes in.

Email is read.

📧 If email requires action: keep it in your inbox as a pesky reminder to DEAL WITH IT.

📧 If email has contents to be saved: download the assets and save to your prefered cloud storage system (please don’t leave it on your desktop - I believe in desktop zero too). Reply to the email “received” & ARCHIVE IT. Confirming receipt goes a long way in helping other’s sanity and prevents another email hitting your inbox saying “did you get my last email?" 🤢

📧 If email has tasks that need to be created for yourself or team view: Pop it into your Asana, Trello, etc. Then ARCHIVE IT.

📧 If email requires no action: You know what to do. ARCHIVE IT.

That’s it!

Remember: you can always go to your “Archive” messages and search for XYZ client, email, date, event, etc.

Every second you spend moving each email into a cutesy folder or trying to remember what each color-coded tag is for, is just another second you waste on a system that wasn’t designed to be like Gdrive or Dropbox.

Helpful? Shoot me a reply –– or better yet, just ARCHIVE this message (or in this case “tab”).